Workia Release Notes (20251031.6)

New Feature: Expense Management

Expense management is now live! Employees can easily create and submit expenses through the Workia Employee mobile app, by simply taking a photo and the app will magically fill in the details.

• Submitted expenses are routed for review and approval based on your rules, helping mobility teams monitor and reconcile costs associated with each relocation case.
• Mobility can also add new expenses manually from the expense list, or import them in bulk.

Product Improvements

• The "Shared with me" feature has been added for Admin, Mobility, and Collaborators to easily view shared items. You can access this page by clicking on your profile icon and selecting the new menu item.

• Improvements have been made for bringing your own data when using Mercer data.
• New tax positions have been exposed for Italy.

Fixes

• Fixed an issue with passport scanning on Android devices.
• Fixed issue preventing full cost estimates from being displayed in the planner.
• Fixed an issue related to reporting on cases when employee is the root data source of the report.

Workia Release Notes (20251024.6)

Product Improvements

• We have added a new cost estimate template for Domestic Permanent Transfers.
• Stakeholders can now view approvals where they are an approver on the Shared with Me screen.
• Cost Estimates can now be associated with another approval when the original approval has been canceled.
• You can now send compensation calculations for approval.

Workia for Outlook
v1.0.2 available from 25 October 2025

• A new Overview page is now available, this page lists the most relevant activities for the user, featuring 4 sections: Upcoming events, Tickets to Solve, Alerts, My Active cases.
• We've added support for Simplified Chinese.
• We fixed an issue with T&Cs not appearing for a new user.

Fixes

• Fixed an issue where collaborators could not see cost estimate details linked to an approval.
• Fixed an issue allowing additional fields in initiations to create new contacts twice.
• Fixed an issue where tax calculations where not showing in calculations when the tax value was nil.

Workia Release Notes (20251017.4)

Product Improvements

• Simplified Chinese is now available as a new language in beta.
• You can now see a summary of calculation credit costs within the subscription page.
• Cost Estimates and Compensation Calculations will now automatically lock when their recalculation period expires to help prevent accidentally using a new license.

Fixes

• Fixed an issue where you could not override exchange rates on a cost estimate.
• Fixed an issue where stakeholders could not add trips from a case.
• Fixed an issue where planner cost estimates did not correctly respect the configured template.
• Fixed an issue in reports where a blank Policy or reason field caused errors in pivot tables.
• Fixed an issue in reports that caused the downloading reports as XML instead of XLSX when a pivot table is included.
• Fixed an issue where stakeholders and collaborators could not see cost estimates linked to an approval.

Workia Release Notes (20251010.4)

Product Improvements

• You can now lock cost estimates and compensation calculations to help prevent accidental changes from occurring.
• AIRINC Cost Estimate data update - Updated AIRINC data to the latest available set and corrected an issue where rent and utilities were displayed as monthly values instead of annual.
• Updated the cost estimate templates list to show longer template names rather than only the first few characters.

Fixes

• Fixed an issue with pagination in reports.
• Fixed an issue where salary was not being required when it should be for initiations.
• Fixed an issue on initiations that caused the initiation to fail if employee address was included but no country.
• Updated tax engine to correct an issue with the amount of hypothetical tax included in company-source compensation in the US domestic assignment cost estimate template. Previously, the hypothetical tax applied to company-source compensation was the assignment portion, causing an overstatement of tax. This has now been updated to include the annual amount.

2 new features today - compensation calculations and global search!

New Feature: Compensation Calculations

You can now generate annualized compensation calculations directly from a cost estimate or case, using one of 3 different approaches.
Available calculation types:

• Home-based – Calculate compensation anchored to the employee’s home country.
• Host-based – Calculate compensation based on the host country’s pay structure.
• Gross-to-Net – Calculate net pay from gross compensation values.

Key capabilities:

• Create and manage multiple compensation calculations within a case.
• Create compensation calculations from an existing cost estimate with your numbers copied over (excludes AirInc numbers unless you are using your own subscription).
• Share calculations with stakeholders, similar to cost estimate sharing.
• Export reports in multiple formats: .xlsx, .pdf, and tax reports.
• Access a calculation history for easy tracking and updates.
• Calculate line items using your AirInc or Mercer data subscription, or Workia provided Mercer data.
• Message us in the app with any questions!

New Feature: Global Search

The system search has been updated with a new global search feature that allows you to search on a much wider set of data. Over time the scope of what can be searched will continue to grow.

​Current functionality:

• Search results will now include cases, tickets, documents, profiles, comments, and emails.
• Comments and Emails: You can now search for specific comments and emails within tickets, cases, or trips.
• People Profile Section: Easily find users related to cases, displaying their names and the number of associated cases.
• User Interface Improvements: New search drawer design and layout for better usability and consistency.

Updates to Cost Estimate Credits

Cost estimate credits have been updated from one-to-one basis: one credit = one cost estimate click. This change is to support flexibility with the new compensation features coming (balance sheets, gross-to-net calculations, etc.).

​What has changed?

• Your existing credits have been converted into a larger number, based on what you originally paid.
• The cost per estimate has also increase to match, so there’s no overall change in cost - just bigger numbers for both cost and credit.
• You can now use credits across both cost estimates and compensation calculations, instead of needing separate credit pots for each.
• If you see anything untoward re your new credits total, please message us.

Product Improvements

• A new Indiana County tax position as been added to cost estimates.
• Added a notification for users attempting to add a duplicate column to reports, indicating that the column is already in use.

Fixes

• Fixed issues with approval requests not displaying correctly on dashboards or reports.
• Fixed a reporting issue where organization type was not pulling correctly.
• Fixed an issue where domestic assignments did not have an end date input for cost estimates on plans.

Workia Release Notes (20250926.1)

Tax Engine Update

• Updated the cost estimate tax engine to version 25.5 of the Equus tax engine, which includes the addition of a new Swiss canton: Aargau. (You need to be logged into Workia to view this article).

Product Improvements

• Updated the contact type assigned to collaborators and stakeholder initiators to "Case Initiator" for clarity when creating cases.
• You can now configure the (reasonably new) Bonus section to appear in the additional information step of initiations.
• Comments, tickets and documents can now be added to a bonus record.

Fixes

• Fixed an issue with the page count and items per page in reporting.
• Fixed an issue in reports that caused some columns to show the wrong title and date formats when Workia ID was the second column in the report.
• Fixed an issue where some filters were not working correctly in reports.

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Workia Release Notes (20250919.4)

Product Improvements

• You can now track employee bonuses using the bonus tab within the compensation section of a case. This can be used in reports, document templates and imported in bulk.
• We have updated the currency table to ensure all currencies match the currencies within the cost estimate tax engine.

Fixes

• Fixed an issue where a large amount of comments and cases could cause the stakeholder landing page to timeout.
• Fixed an issue that prevented collaborators from saving a plan with a cost estimate.

Workia Release Notes (20250911.1)

Product Improvements

• Added a date/time stamp on DocuSign documents to indicate when a signature was completed.

Fixes

• Fixed an issue with bonus amounts in cost estimates not being treated as an annual value.

Workia Release Notes (20250905.5)

2 BIG Cost Estimate Improvements

• You can now choose to use Mercer data to calculate cost estimates. To switch to Mercer data, contact us via the help chat.
• We have added a new template type, to calculate US domestic relocation cost estimates, with the option to equalize or apply tax protection.

Product Improvements

• Improved the performance of audit log screens.
• Improved the performance of reports.

Fixes

• Fixed issues where the cost estimate license warning showed every time on a plan even if you had already agreed to use a license.
• Fixed an issue where mobility users could not access planner cost estimates shared with them by others.

Workia Release Notes (20250828.3)
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Product Improvements

• We've improved the logic used to suggest related emails in the Outlook Add-in.
• Added support for IATA codes for origin and destination when importing trips.

Fixes

• Fixed issues with IDR and ZMW currencies not working properly in cost estimates.
• Fixed an issue with a "." in report titles when exporting a report.
• Fixed an issue with leading 0's in employee numbers being removed from report exports when opening in excel.

Workia Mobility & Employee Mobile Apps

• We've fixed an issue placing headers too high on some devices running Android 15 or more.