Workia Release Notes (20251205.6)

Product Improvements

• Equus tax engine updated to 25.6 (you need to be logged into Workia to view this link - search for Equus tax engine updates from the help center in the app.)
• Improved the results of AI generated reports and added the ability to select what type of report you would like.
• Updated expense report comments to include employee visibility.
• Enhanced the dashboard to recognize new case status values, including "Extended" and "Repatriating."
• Updated email templates to prevent words wrapping at the end of a line.
• Added new line items for Taxable and Non-Taxable Non-Cash Benefits.

Fixes

• Fixed an issue where the audit logs were not being saved.
• Fixed an issue where unselected data points were being sent to suppliers during initiation.

Workia Release Notes (20251128.3)

Product Improvements

• You can now reply and forward emails when viewing an email that was created from a thread (Previously, reply all was the only option.)
• It's now free to use flex choices in initiations - the cost estimate credit is no longer decremented when users create choices.

Fixes

• Fixed an issue where users could not select approvers if they lacked a user profile.
• Fixed an issue causing the Employee List to not redirect correctly to the selected case.
• Fixed missing translations for comment mention notifications across multiple languages.

Workia Release Notes (20251114.3)

Product Improvements

• We have changed the way sub-menus show, to make them more visible:

• Added new service types of Social Security and Managed Service to the supplier directory.
• The tickets screen now automatically filters out closed tickets to reduce clutter. You can show them again by changing the filter.
• If you have updated expense violation rules, you can manually apply them to existing expenses.
• Collaborators can now view and manage their own expense reports.
• PDF expense receipts can now be uploaded.

Fixes

• Fixed an issue that caused approvers with specific roles to be unable to approve approvals.
• Corrected the behavior of the compensation calculation reason field to ensure it saves and displays correctly.
• Fixed issues with supplier initiation data not being respected when unchecked.

Workia Release Notes (20251114.3)

Product Improvements

• You can now designate a case status as "Repatriating" when it is in the process of repatriation. This new status will be displayed in the case status list, allowing for better tracking of cases in this phase.
• You can now add reasons for changes (e.g. Promotion) in the header of Compensation Calculations.
• Cost estimates and compensation calculations can now be copied, making it easier to create variants.
• Improved the cost estimate and compensation calculation header to display the template used to create the calculation.
• Improved Global Search logic to consider cases as more relevant.

Fixes

• Resolved an issue that created multiple cost estimates when using the back button on the browser after creating an estimate.
• Fixed a bug related to email integration that did not notify users when the email sending session had expired.
• Addressed a problem with Mercer calculations where rent and utilities amounts were incorrectly displaying annual values instead of monthly values.

Workia Release Notes (20251107.8)

Product Improvements

• Cost estimates and compensation calculations have been consolidated into a single 'Calculations' section within a case.

• We improved the performance of the application loading on page refreshes.
• You can now select a default compensation calculation template for each case type.

Fixes

• Fixed an issue with expenses in dark themes,
• Fixed an issue with approval decision emails not being sent.
• Fixed an issue with display of tax costs that were appearing twice.

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Workia Release Notes (20251031.6)

New Feature: Expense Management

Expense management is now live! Employees can easily create and submit expenses through the Workia Employee mobile app, by simply taking a photo and the app will magically fill in the details.

• Submitted expenses are routed for review and approval based on your rules, helping mobility teams monitor and reconcile costs associated with each relocation case.
• Mobility can also add new expenses manually from the expense list, or import them in bulk.

Product Improvements

• The "Shared with me" feature has been added for Admin, Mobility, and Collaborators to easily view shared items. You can access this page by clicking on your profile icon and selecting the new menu item.

• Improvements have been made for bringing your own data when using Mercer data.
• New tax positions have been exposed for Italy.

Fixes

• Fixed an issue with passport scanning on Android devices.
• Fixed issue preventing full cost estimates from being displayed in the planner.
• Fixed an issue related to reporting on cases when employee is the root data source of the report.

Workia Release Notes (20251024.6)

Product Improvements

• We have added a new cost estimate template for Domestic Permanent Transfers.
• Stakeholders can now view approvals where they are an approver on the Shared with Me screen.
• Cost Estimates can now be associated with another approval when the original approval has been canceled.
• You can now send compensation calculations for approval.

Workia for Outlook
v1.0.2 available from 25 October 2025

• A new Overview page is now available, this page lists the most relevant activities for the user, featuring 4 sections: Upcoming events, Tickets to Solve, Alerts, My Active cases.
• We've added support for Simplified Chinese.
• We fixed an issue with T&Cs not appearing for a new user.

Fixes

• Fixed an issue where collaborators could not see cost estimate details linked to an approval.
• Fixed an issue allowing additional fields in initiations to create new contacts twice.
• Fixed an issue where tax calculations where not showing in calculations when the tax value was nil.

Workia Release Notes (20251017.4)

Product Improvements

• Simplified Chinese is now available as a new language in beta.
• You can now see a summary of calculation credit costs within the subscription page.
• Cost Estimates and Compensation Calculations will now automatically lock when their recalculation period expires to help prevent accidentally using a new license.

Fixes

• Fixed an issue where you could not override exchange rates on a cost estimate.
• Fixed an issue where stakeholders could not add trips from a case.
• Fixed an issue where planner cost estimates did not correctly respect the configured template.
• Fixed an issue in reports where a blank Policy or reason field caused errors in pivot tables.
• Fixed an issue in reports that caused the downloading reports as XML instead of XLSX when a pivot table is included.
• Fixed an issue where stakeholders and collaborators could not see cost estimates linked to an approval.

Workia Release Notes (20251010.4)

Product Improvements

• You can now lock cost estimates and compensation calculations to help prevent accidental changes from occurring.
• AIRINC Cost Estimate data update - Updated AIRINC data to the latest available set and corrected an issue where rent and utilities were displayed as monthly values instead of annual.
• Updated the cost estimate templates list to show longer template names rather than only the first few characters.

Fixes

• Fixed an issue with pagination in reports.
• Fixed an issue where salary was not being required when it should be for initiations.
• Fixed an issue on initiations that caused the initiation to fail if employee address was included but no country.
• Updated tax engine to correct an issue with the amount of hypothetical tax included in company-source compensation in the US domestic assignment cost estimate template. Previously, the hypothetical tax applied to company-source compensation was the assignment portion, causing an overstatement of tax. This has now been updated to include the annual amount.

2 new features today - compensation calculations and global search!

New Feature: Compensation Calculations

You can now generate annualized compensation calculations directly from a cost estimate or case, using one of 3 different approaches.
Available calculation types:

• Home-based – Calculate compensation anchored to the employee’s home country.
• Host-based – Calculate compensation based on the host country’s pay structure.
• Gross-to-Net – Calculate net pay from gross compensation values.

Key capabilities:

• Create and manage multiple compensation calculations within a case.
• Create compensation calculations from an existing cost estimate with your numbers copied over (excludes AirInc numbers unless you are using your own subscription).
• Share calculations with stakeholders, similar to cost estimate sharing.
• Export reports in multiple formats: .xlsx, .pdf, and tax reports.
• Access a calculation history for easy tracking and updates.
• Calculate line items using your AirInc or Mercer data subscription, or Workia provided Mercer data.
• Message us in the app with any questions!

New Feature: Global Search

The system search has been updated with a new global search feature that allows you to search on a much wider set of data. Over time the scope of what can be searched will continue to grow.

​Current functionality:

• Search results will now include cases, tickets, documents, profiles, comments, and emails.
• Comments and Emails: You can now search for specific comments and emails within tickets, cases, or trips.
• People Profile Section: Easily find users related to cases, displaying their names and the number of associated cases.
• User Interface Improvements: New search drawer design and layout for better usability and consistency.

Updates to Cost Estimate Credits

Cost estimate credits have been updated from one-to-one basis: one credit = one cost estimate click. This change is to support flexibility with the new compensation features coming (balance sheets, gross-to-net calculations, etc.).

​What has changed?

• Your existing credits have been converted into a larger number, based on what you originally paid.
• The cost per estimate has also increase to match, so there’s no overall change in cost - just bigger numbers for both cost and credit.
• You can now use credits across both cost estimates and compensation calculations, instead of needing separate credit pots for each.
• If you see anything untoward re your new credits total, please message us.

Product Improvements

• A new Indiana County tax position as been added to cost estimates.
• Added a notification for users attempting to add a duplicate column to reports, indicating that the column is already in use.

Fixes

• Fixed issues with approval requests not displaying correctly on dashboards or reports.
• Fixed a reporting issue where organization type was not pulling correctly.
• Fixed an issue where domestic assignments did not have an end date input for cost estimates on plans.