Workia Release Notes (20250418.2)

Tax Engine Updates

• April 2025 Tax Engine Update

​General Improvements

• Added document security options for case documents (similar to comments).
• Add your own logo! Now you can upload your logo to show next to the Workia logo in the app. Find the new setting in Settings >> Administration >> Company Info

Cost Estimate Improvements

• Added new miscellaneous taxable and non taxable line items to start and end of relocations sections, enabling you to include company specific costs in your cost estimates.
• Added a new tax calculation method of "No Tax Protection", allowing you to create cost estimates where the employee is responsible for any additional taxes resulting from the move, including on any relocation related benefits and allowances.
• Updated the cost estimate PDF report to exclude the case type to avoid confusion between the template type and case type when sharing.

Fixes:

• Fixed an issue where line breaks in merge documents did not always save correctly.

Workia Release Notes (20250411.3)

Cost Estimate Improvements:

• Long term assignment equalised and gross-up templates now include additional optional line items: Misc Taxable 2, Misc Taxable 3, Misc Non-Taxable 2, Misc Non-Taxable 3, Per Diem, Housing Allowance, and Rental Car Allowance.
• Short Term templates now include Housing Lease, Spousal/Family Allowance, and additional items.
• Permanent transfer templates now include Mobility Premium, COLA, Education Allowance, Hardship Allowance.
• Updated the color scheme of the PDF cost estimate report to a more neutral palette, as not everyone was a fan of the purple tones.

Product Improvements:

• Enhanced emails to inform you when an email fails to send successfully from Workia. When sending an email in Workia fails, the user is notified of the failure along with the reason.

Fixes:

• Fixed an issue related to the Outlook plugin not loading properly.
• Fixed an issue related to reports with pivots not filtering correctly.
• Fixed an issue with revoking temporary admin access.

Workia Release Notes (20250404.10)

Product Improvements:

• Added a new home screen for mobility app users, to summarise their work on hand and link to recent cases:

• Added a new task carousel for employee app users, to improve the way they can view and swipe through tasks.
• Added new immigration statuses to track various stages of the immigration process.
• Added additional tax statuses, including "No Filing Required" for specific tax types.
• Added new tax types.
• Updated the Terms and Conditions for non-mobility and admin users to a be less intrusive.

• New requestors added to a ticket will now show as an available requestor in future tickets.

Fixes:

• Fixed an issue preventing exporting tickets to a PDF.
• Fixed an issue where employees could not see their own comments on checklists.
• Fixed an issue where the salary tab disappears if you navigate to another compensation tab.

Workia Release Notes (20250328.4)

Product Improvements:

• Added a new option for US outbound cost estimates, to input "Other Deductions" in the Tax Cost Options for the United States, allowing for more accurate itemized deductions.

• Added a feature allowing admin users to grant temporary admin access for a specified period of time, allowing access for support teams when needed. Learn more about user roles here!

Fixes:

• Fixed an issue preventing users from deleting tickets with tags.
• Fixed a problem where additional information wasn't displaying for collaborators during an initiation.
• Fixed an error related to job titles in merge documents and reports.
• Fixed access issues for certain roles regarding shared Cost Estimates.
• Fixed an issue where Docusign did not always work for production Docusign apps.

Workia Release Notes (20250321.9)

Product Improvements:

• You can now delete an employee record. All cases related to the employee will also be deleted.
• We updated comment security, with an option to make comments employee-visible.

• Added a housing and utilities deduction description to clarify employee costs.
• The general information section now includes Origin job title and grade, with existing fields updated to reflect destination job title and grade.

• You can now select home tax residency for cost estimates with supported tax inputs.

Employee and Mobility Apps:

• Various updates to improve usability and functionality.

Fixes:

• Fixed issues with notifications not being sent when a user is tagged on comments.
• Fixed an issue preventing the addition of checklist task SLAs for the first time.
• Fixed an issue where emails could not be generated from action buttons when the template included a list merge.
• Fixed an issue where planner cost estimate templates were not working for custom case types.
• Fixed an issue where CC contacts were being included in the To portion of emails.

Workia Release Notes (20250314.6)

New: Mobility Manager App

• Mobility and Admin users can now access Workia via their own dedicated app!
• View cases, tickets, cost estimates, checklists, approvals and more on the go.
• Available on the Google play store and Apple app store
• Find out more at https://workia.com/mobility-app

Product Improvements:

• You can now skip list component steps during merge document and email template creation if the relevant row is missing, streamlining the process and preventing the selection of incorrect data.
• Added a field for indicating if a dependent is accompanying the employee on the move.

• Introduced a new cost estimate line item for Housing & Utility Deduction to allow for adjustments to housing allowance calculations.

Fixes:

• Fixed an issue where including the "&" character did not allow values to be saved when input.

Workia Release Notes (20250307.8)

New Feature: Automations

We're excited to introduce automated alerts and notifications in Workia! Set up notifications for events like case creation, email replies, approval updates, and document expirations.
​
💡We're expanding automation options based on your feedback - please message us in the app with any suggestions!

Product Improvements:

• Be more personal - send plans, cost estimates, approvals and e-signature documents from your own email address (not the Workia one). The selector appears when you click share or send for approval.

• It's easier to control employee visibility on comments, with the new employee visible checkbox.

• New progress tracker! The case summary now displays the progress through the current status, based on the tasks in the checklist.

• All system emails, even inactive users, are now shown in the requestor list for tickets.
• Added an option to download both errors and warnings from imports in one file.
• The case type dropdown on the case screen now show types by category, for better usability and organization.
• Collaborators can now view flex benefit choices.
• In the mobility manager app, we added incremental costs for Cost Estimations, added Employee identifiers, introduced the new logic for comments shared with the Employee, added the capacity to approve an Approval from the App.

Fixes:

• Resolved an issue where the requestor didn’t appear immediately on new tickets.
• Fixed a bug allowing Docusign signature blocks to appear side by side with better spacing.
• Fixed an issue where destination job grade wouldn’t save with special characters.
• Corrected a bug allowing negative family sizes.

Workia Release Notes (20250228.3)

Cost Estimate Improvements:

• Updated templates to include new line items for pet shipments and taxable compensation (inactive by default).
• Added a line item for family language lessons.
• Added options for 45 and 55 days in the Temporary Living dropdown.
• Updated default recommendation for household goods shipments to a 40 ft container for families of 3+.
• Updated AirInc data for various categories, including airfare, car allowance, housing, per diem, and more.

💡Read more about cost estimates here.

General Improvements:

• Introduced a new merge tag "Host Family Size" to calculate total family size (employee + dependents).
• Added a warning when deleting merge tags in document templates to avoid errors.
• Improved case profile page with a sticky section for key case info.

• Enhanced export with new columns like user role, invite status, and active status.
• Added "Not Applicable" status to checklist item progress.

Fixes:

• Fixed issue preventing some roles from viewing approvals, showing a blank screen.
• Fixed issue with creating merge documents from the "Create Merge Document" button on checklist items.

Workia Release Notes (220250221.7)

Product Improvements:

• We have upgraded the new case profile for a modern modern look!

• Added an option to auto-complete tasks after a smart action.
• Added help info for calculating net incremental value in cost estimates.
• Moved reports to a dedicated page, accessible from the overview dashboard.
• Removed the "Go to Workia" button from the e-signature success screen.
• Added the ability to view audit history for checklist item changes.
• Integrated document sending to vendors when creating service orders with suppliers.

Fixes:

• Fixed an issue where brackets prevented merge documents from being created.

Workia Release Notes (20250214.7)

Product Improvements:

• Simplified case creation by using the standard case initiation wizard.
• Added net incremental cost to cost estimate summaries, showing relocation costs minus typical employee expenses.
• Enabled the inclusion of social security records in reports for mobility cases.
• Added the option to mark checklist tasks as Not Applicable (N/A) with visual indicators.
• Improved managing checklist types and SLAs.
• You can now report additional employee identifiers when the employee is the source.
• Added the ability to import and update multiple employee IDs for better management.

Fixes:

• Fixed errors when changing the location field for common locations.
• Fixed issue with reordering checklist items on a case.
• Fixed Outlook Add-in issue with adding new checklist items.
• Fixed custom case types not using the correct cost estimate template.
• Fixed checklist automation issue when creating a merge document.